Many organizations keep a large volume of technical paper documentation that is hard to access. The Digital Revolution challenges companies to digitize their paper documentation resources. LocDoc automates the categorization of scanned documents and gives every employee easy access to their content. This leads to the increased operational effectiveness of the company. Moreover, the process of converting physical assests into digital objects is much faster.

How does LocDoc work?

LocDoc is an application that automatically categorizes different papers, maps, decisions, protocols, and similar documents. As a result of their content analysis, it sets their location and date. This way, the application creates a spatial document database. To achieve this in a short time, the categorization module is based on the machine learning tools which first “learn” analyzing documentation samples and then use an optimally tuned model to categorize documents for the organization.

The user gets an intuitive application for efficiently querying specific documents, finding them on the map, and viewing their content.

How does categorization work?

The LocDoc Categorization Module automatically analyzes and categorizes documents by giving them attributes such as:

  • Type (e.g. as-built map, internal scheme of a station, connection acceptance protocol, connection conditions)
  • Date (e.g. of a protocol, administrative decision, conditions issuance)
  • Location (e.g. postal code of an investment, plot registration number)

Dividing document types are specific to the industry or the organization itself. Currently, the Categorization Module in LocDoc supports 11 categories. They include, for example: connection conditions, maps, internal schemes, field sketches, coordinates tables, decisions, or protocols. These categories perfectly fit the energy industry but they can also be used in other network organizations, such as gas or heating companies. The AI/ML model included in the Categorization Module can be adjusted to the customer’s needs during the implementation.

LocDoc in the process of paper documents digitization

LocDoc is particularly useful in organizations that:

  • Have as-built, investment, or paper project documentation about their infrastructure
  • Use paper documentation related to periodical actions performed on the infrastructure
  • Use information coming from hard-to-reach paper documents in different business processes
  • Want to provide their employees with convenient access to complete and up-to-date knowledge about geographically dispersed assets and infrastructure.

LocDoc is a fast first step to full digitization and building a GIS database.

What will you get from the precise categorization of your archives?

Easy access to the documentation for the whole company – increased efficiency in key business processes

 

Safety and lowered costs of building and maintaining documentation archives

Ease of use – LocDoc is available as a cloud service

 

Option to visualize documents on the map in the context of network objects

The accuracy of automatic document categorization is about 95% and its speed is uncomparably faster than the manual process. Find out how to speed up and lower costs of paper document processing and the additional benefits of LocDoc.

EXPLORE OUR SOLUTIONS FOR NETWORK COMPANIES

locdoc

LocDoc

Spatial document database

Physical Network Inventory

GE Smallworld PNI

Logical Network Inventory

GE Smallworld LNI

Optical Network Atlas for PNI

Physical Route Manager for PNI

Management of Physical Routes in Transmission Networks

Optical Path Scheme for PNI

Scheme Generation for Optical Network

Radio Network Inventory for PNI

Inventory of radio towers and wireless equipment

Cable TV Design for Smallworld PNI

Support for Coaxial and Optical Network Design

Service Inventory for PNI & LNI

B2B services in Logical Network Inventory

Data Quality Tool for Smallworld GIS

Data Verifier and Error Data Handler

Network Inventory Maintenance Support

Automated Reporting

Logical Browser for LNI

Get Information on Logical Network Instantly

LNI-connector

Support and Simplify Network Data Import

google_portfolio

Google Maps Platform

Google Maps Solutions

Mobile Data Collector Suite

Managing Networks in Telecoms and Utilities

Work_Force_Management1

Workforce Management

Our Google Maps-based solutions

DH.GIS – Heat Network Management

Smallworld Water Office

Water Supply and Drainage Network Asset

Smallworld Gas Distribution Office

Smallworld Global Transmission Office

Network Management

Smallworld Electric Office

Electric Utility Asset Management Lifecycle

EL.Gis

Network Assets Management for Energy

ELGrid

Development, Planning and Management of Electric Grid

4RES

Forecasting, Planning and Management Support for RES Operators

MGrid

System for Microgrid Energy Support

iSKOL

Monitoring High Voltage Overhead Lines

GE PowerOn Advantage

Management of Electrical Distribution Networks

FME Server

Flexible Spatial Data Distribution

FME Desktop

Efficient Data Conversion