- Lack of quick access to information from documents (e.g., contract deadlines, amounts, technical data, legal clauses, personnel, etc.)
- Difficulty in monitoring deadlines, obligations, and contract fulfillment status
- Inability to quickly generate reports, perform analyses, or prepare audits
- High costs of maintaining a traditional archive (paper-based or disorganized digital archive)
- High costs of manually digitizing information from unstructured documents and low quality of extracted data
Discover iDoc Archive
iDoc Archive provides the ability to:
- Build a digital document archive that becomes an active data source for business processes
- Integrate data with ERP, GIS, CRM, BI, and other systems
- Create applications that support specific processes. It’s not just an archive, but a platform for business
- Locate documents spatially on a map
How iDoc Archive works
1. Document ingestion
Uploading PDF, TIFF, or JPG scans into the iDoc Inspector system, where the following steps take place:
- Automatic document categorization
- Extraction of metadata and data from documents
- Verification and approval of the extracted data
- Optional: automatic conversion of address data (plots, registry numbers) into geographic coordinates
2. Archive creation
- Transferring data from iDoc Inspector to iDoc Archive
- Storing documents and data in a central database and optionally geolocating them on a map
- Ability to spatially visualize document distribution on a map, based on location-defining attributes (e.g., address, plot number)
- Possibility to expand the archive with additional document categories
3. Active use of the archive
- Searching by document type, attributes, full-text, and optionally on a map
- Query-based search (e.g., expiring contracts, investments in a specific location)
- “Chatting” with the document base thanks to the AI assistant
- Reporting and data export to BI / Excel / client systems
- Automatic feeding of ERP, GIS, and CRM systems
4. Dedicated applications based on iDoc Archive
Capability to build applications tailored to specific customer business processes, such as:
- Monitoring easements
- Managing investment documentation
- Handling administrative decisions
and many more!
Flexibility and scalability. A solution tailored to your business needs
iDoc Archive is a configurable platform:
Supports any document type: AI models are customized to individual customer requirements
Supports any set of attributes: selected according to the company’s specific needs
Can be extended with new document categories
Enables the creation of dedicated applications for specific industries
Processes where iDoc Archive excels
Key Benefits Delivered by iDoc Archive
Document data lives within business processes, not just in the archive
Faster and more confident decision-making – access to information at your fingertips
Improved collaboration across departments thanks to shared access to data
Elimination of errors and manual work
Lower document creation costs and minimal archive maintenance expenses
Reduced business risk, e.g., through deadline and obligation monitoring
Scalable platform that evolves with your business challenges
How the iDoc Archive implementation process works
️Why work with us?
- We have 10+ years of experience in AI/ML
- We hold the status of a Research & Development Center, renewed annually since 2012
- We are experts in system integration, including GIS, ERP, and CRM
Discover Globema's customer stories
Gain a competitive advantage
through active use of document data
If you’re facing daily challenges like:
- “I want quick access to service documentation for a specific facility.”
- “I need to quickly calculate obligations from contracts within a given period without searching through documents and manually totaling amounts.”
- “I need to determine within a minute whether conditions have already been issued for a specific area.”
- “I need easy access to up-to-date information from documents to manage risk and deadlines.”
iDoc Archive could be the perfect solution for your company. Schedule a demo and see how iDoc Archive can optimize your organization’s processes.
